This Instructional Memorandum formally describes the data collection and summary and documentation of pavement materials and designs and construction events. This historical documentation procedure has been in place on an informal basis dating back to the earliest pavement projects. A sample report form, priority schedule and distribution listing are provided.
PREPARATION & DISTRIBUTION OF REPORTS
The District Materials Engineer will be responsible for initiating the report and for maintaining one file at the District Office. Statewide files will be maintained in the Office of Materials.
DATA REQUIRED
Data
required is shown as entry items on page 2 of this IM. Enter the mix and
materials information used for the majority of the project. Other minor changes
may be noted in the comments. For projects with multiple mix changes, enter the
most common mix or mixes and place a note in the comments, “Multiple changes
-See plant reports”. An example of a completer report is shown in Figure 1.
Entry items may be altered or adjusted to accommodate special conditions and
situations.
Information
on contract quantities need include only the bid items, which relate directly
to pavement performance. Omit such items as erosion control, traffic control
etc.
PRIORITY OF REPORTING
Complete and file history reports prior to March 1 for projects completed the previous construction season. Save file electronically and email to Central Geology and PCC Materials Engineer. Central Geology will maintain electronic files in ERMS.
In case a backlog of projects exists it may be impractical to complete reports for all past work. The more important projects should be complete in accordance with the following priority schedule.
1. Interstate, primary & secondary - current year’s work
2. Interstate - prior years
3. Primary - prior years
4. Secondary - prior years
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