1.30     MISCELLANEOUS

1.31     RESERVED FOR FUTURE USE

1.32     CARS-511

Information regarding construction projects that impact traffic are included in the CARS- 511system. CARS-511 is a road reporting system that was developed through a multi-state effort and intended to provide timely information of road conditions and restrictions, including construction projects and detours. Users access the information via a telephone by dialing “5-1-1” or accessing http://www.511ia.org/ on the internet.

Project Engineers are responsible for submitting and maintaining traffic conditions for construction projects that they administer. Refer to the CARS 511 Construction Guide on DOTNET at: Highway/Systems Operations Bureau/Construction & Materials/CARS 511 Resources/CARS 511 Construction Guide.

1.33 RESERVED FOR FUTURE USE.

1.34 MANUAL OF OPERATING PROCEDURES

It is recommended, but not required, that office procedures and controls be formalized and documented in a Manual of Office Procedures.  The Manual of Office Procedures should be periodically reviewed for relevance to current processes.

This section is intended to identify general areas that are suggested to be included in an office’s manual.  Each of the items should address the process flow and who is responsible for the item:

General Office Procedures

Office table of organization

            Time sheet policy

            Vehicle assignment policy

            Employee safety and training

Project Administration Procedures

Preconstruction – checklist, meeting format, etc.

            Project file

            Haul roads

            Change orders

            Project related correspondence

            AA/EEO and DBE compliance

            Material certifications and reports

            Progress vouchers

            Contractor certified payrolls

            Contractor evaluations

            Project final

            Office audit

            Project records, as-built plans, retention of files