Local Systems

Upcoming Regional Spring Meetings Agencies 

Western Region

Wednesday, March 25
Boulders, Denison, Iowa
Time TBD – morning only

Central Region

Friday, March 20
Alumni Center, Ames, Iowa
Time TBD –morning only

Eastern Region

Friday, March 27
Kirkwood Regional, Hiawatha, Iowa
Time TBD –morning only

Appia and Doc Express training for Local Public Agencies (LPA)

Check the website below for more details. Each training is only a half-day with two dates available at each location. Appia training starts at 9AM and Doc Express starts at 1PM on both dates.

March 11 and 12, 2020
Cedar Rapids; DOT-District 6
5455 Kirkwood Blvd SW
Lower Conference Room
March 17 and 18, 2020
Ames; Institute for Transportation
2711 South Loop Drive
Suite 4700, Conference Room 4040
March 31 and April 1, 2020
Carroll; Swan Lake Park Conservation Education Center
22676 Swan Lake Drive
Wapiti Conference Room

To Register for training

Go to the following webpage, https://learning.iowadot.gov/ and select the correct training title. Appia and Doc Express description in the TTCP book: http://www.iowadot.gov/training/ttcp/RegBook/DocEx.pdf

Doc Express training classes are open for Contractors to attend, they just need to register.

Appia and Doc Express User’s Guide along with the Naming Convention can be found at the following website under the section titled “Doc Express” or “Appia”.

Appia is not required to be used by all LPA’s at this time. The LPA can request to use the system with Local Systems Region approval.

Note: It is anticipated that Appia will be required for counties effective with the July 2020 letting. Counties that have not yet had Appia training, must attend one of these trainings prior to the July 2020 letting. Should a county not have had Appia training prior to the July 2020 letting, projects will be pulled from the letting cycle until training has been completed.

Required equipment for training: Laptop, Tablet, or other device with wireless capability. Cellular phones are not recommended.


Federal-aid Overview Seminar - July 17, 2019

 

Local Systems Regional Spring Meetings 2019

Spring Meeting Videos (MP4)

 

Federal-aid training resources for local agencies in Iowa

Federal-aid Overview Seminar

The Local Systems Bureau conducts the Federal-aid Overview Seminar as part of the Iowa DOT’s administration and oversight of Local Public Agency (LPA) Federal-aid projects.  The Overview Seminar is for LPAs and consultant staff.  It provides a comprehensive overview of all aspects of the Federal-aid project development and construction, and is based on the Local Systems Bureau's Federal-aid Project Development Guide and Instructional Memorandums (IMs).  


LPA Contract Administration

To make the construction oversight process run more smoothly, the  Local Systems Bureau has developed two Contract Administration courses.  The Basic course includes guidance on the roles and responsibilities of the project engineer, engineering staff, and contractors; contract documentation; record keeping; field book forms; progress vouchers; and basic materials inspection.  The Advanced course includes guidance on local agency utility policy and process; the materials audit; local agency IM 6.110, Final Review, Audit, and Close-out Procedures for Federal-aid Projects; and local agency IM 6.130, Interest Payment Procedures. Failure to properly document the progress of project may result in loss of Federal-aid for that project and may jeopardize the utilization of Federal-aid on future projects.  To sign up for the Contract Administration courses, refer to the Technical Training Certification Program (TTCP) Information and Registration Book.   Additional resources are available on the Local Systems Bureau Project Inspection and Administration web page.


Federal-aid Essentials

More and more, transportation agencies must pursue better, faster, and smarter ways of doing business.  Federal-aid Essentials offers a central online library of informational videos and resources, designed specifically for LPAs.  Each video addresses a single topic, condensing the complex regulations and requirements of the Federal-aid Highway Program into easy-to-understand concepts and illustrated examples.

Note: The information in the videos was developed by the Federal Highway Administration (FHWA) for a national audience and is very general.  Iowa may have more specific requirements that will need to be followed.  Therefore, LPA Federal-aid projects in Iowa should always follow the procedures provided in our IMs.


Local Technical Assistance Program

Iowa's Local Technical Assistance Program (LTAP), which is part of the Institute for Transportation (InTrans) at Iowa State University, is dedicated to helping Iowa's local governments keep up with growing demands on local roads, streets, bridges, and public transportation.  The Iowa LTAP provides technical and management assistance to Iowa's local transportation officials through a variety of programs and training opportunities.