Post-Letting Resources

In an effort to expedite the oversight process, the Iowa Department of Transportation (DOT) has tools available for local agencies to utilize in order to provide consistent documentation among the agencies.

Although it is not mandatory to utilize all of the available inspection tools, such use will make the oversight process run more smoothly. However, failure to properly document the progress of these projects may result in loss of federal-aid funding for that project and may jeopardize the utilization of federal funds in future projects.

  • NOTICE: November 8, 2024 Update - Appia Implementation for All Local Public Agencies with Iowa Basics and User Benefits.
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Contract Administration

Pre-Construction  
Doc Express & Appia  
Inspection Worksheets (Excel)  
Draft Preconstruction Agenda Template (38.05 KB) .docx   
Preconstruction (civil rights) talking points (201.41 KB) .pdf   
Preconstruction meeting sign in sheet (80.63 KB) .pdf   
Preconstruction meeting notes (69.15 KB) .pdf   
Contract Quantity Agreement (830230)  
Construction  
Change Order form for Doc Express  
Statement of Force Account (181213)
This is to be used only for Force Account work and not for work using Time and Materials.		  
Notice of Suspension or Resumption of Work (810036)  
DBE Commercially Useful Function Checklist (517014)  
EEO Project Site Inspection Wage Rate Report (650170)  
Non-Compliance Notice (830245)  
Claim reimbursement form (517050)
A Microsoft Excel spreadsheet for requesting reimbursement from the Iowa DOT on federal-aid or state-aid contracts administered by the Local Systems Bureau Project Development Team, Field Team and Competitive Grant and Earmark Team.		  
Fuel Adjustment (E105) (63.5 KB) .xls   
Project Closeout  
Statement of Completion and Final Acceptance of Work (830435)  
Statement of Completion and Final Acceptance of Work (830435 - For Doc Express)  
I.M. 6.110 Attachment E  
Audit Forms (IM 101) (96.06 KB) Archived .xlsx   
Final Payment (830436)  
Final Payment (830436 - For Doc Express)   
Noncomplying Tests or Measurements (CMApp 2-33) (67.18 KB) .pdf    
Interest Payment Information (830236)  
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Construction

PCC Paving  
PCC Core Report (236.25 KB) .xlsx   
PCC Plant Report  
Plant Monitor PCC Paving (207.39 KB) .xlsx   
Structures  
Bridge Deck Pre Pour Meeting Form (191.21 KB) .pdf   
Plant Monitor Structural (235.01 KB) .xlsx   
Log of Piling (830209)  
Log of Piling Driven By Formula (830210)  
Bridge Deck Evaporation Report (E122) (18.87 KB) .xlsx   
HMA Paving  
HMA Plant Checklist (22.88 KB) .xlsx   
Asphalt Monitor Checklist (58.56 KB) Archived .pdf   
Blank 193 (49.13 KB) .xlsx   
HMA Daily Field Report  
Random Core Locations (74.61 KB) Archived .xlsx   
HMA Core Worksheet (20.44 KB) .xlsx   
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Material

Form / Link  
Materials I.M. Index  
Materials I.M. 101 (96.06 KB) Archived .xlsx   
Materials Approved Product List Enterprise (MAPLE)
MAPLE contains a searchable database of the approved products, sources, producers, and suppliers of materials for Iowa highway projects		  
Find a Certified Materials Technician  
Construction & Materials Earthwork and Erosion Control
This website has a lot of great links related to erosion control including stormwater inspection information and seeding supply and application window updates.		  
Construction & Materials HMA Paving
This website has a lot of great links for HMA paving, including the HMA Paving Field Inspection Manual and an HMA paving field inspection checklist.		  
Construction & Materials PCC Paving
This website has a lot of great links for PCC paving, including the PCC Paving Field Inspection Manual and a PCC paving field inspection checklist.		  
Construction & Materials Structures and Foundations
This website has a lot of great links for structures and foundations.		  
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Environmental

Form / Link  
Notice of Intent NPDES Permit #2  
Storm Water Site Inspection (830214)  
Co-Permittee Certification Statement (830215)  
Notice of Discontinuation (830216)  
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Guides/References

Form / Link  
Local Systems Instructional Memorandums (I.M.'s)
Provide assistance and guidance to LPAs. Chapter 6 is where you will find construction-related information.		  
Iowa DOT Construction Manual
(Remember I.M. 6.000, Attachment D is a local agency administered version of Chapter 2).		  
Electronic Reference Library (ERL)  
Iowa DOT Work Zone Reference Library (WRL)
The WRL has been created to centralize all of Iowa’s work zone resources and documentation.		  
Construction Zones near Polling Places (140.16 KB) Archived .pdf   
Federal-Aid Project Development Guide for Local Public Agencies  
Non-Federal-Aid Project Development Guide for Local Public Agencies  
Iowa Statewide Urban Design and Specifications
These design and specification manuals have been developed to provide a uniform set of design and specifications for use by any city or county government. These manuals are owned by the Iowa SUDAS Corporation, a non-profit organization composed of representatives from the Iowa DOT, cities, counties, and design consultants.		  
Digital Signature for PDF Forms - Help  
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Contractor Resources

Form / Link  
ECIP Worksheet  
Source of Materials List (24 KB) .xls   
Certification of Subcontractor Payments (518002 for DocExpress)  
Certification of Subcontractor Payments (518002)  
Request for Early Release of Retained Funds (Local Systems I.M. 6.000, Attachment G)   
Certification of DBE Accomplishment (102116)    

Iowa DOT Forms

Search forms, documents, and portals in the forms portal. LPA forms are found in the Civil Rights, Construction & Materials, or Local Government portals. Search by form number or title.

Access the Iowa DOT forms website
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